1. Introduction
Welcome to East Harptree Nursery (“we”, “our”, “us”). We are committed to protecting the privacy of children, parents, carers, staff, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with us or visit our website.
By using our services or contacting us, you agree to the terms of this Privacy Policy.
2. Who We Are
Business Name: East Harptree Nursery
Address: The Theatre, Middle Street, East Harptree, BS40 6AZ
Telephone: 07465 436635
Email: office@eastharptreenursery.org
Website: [Insert Website URL if applicable]
We operate as a childcare provider registered in the UK, and comply with relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR).
3. What Personal Data We Collect
Depending on your relationship with us (e.g. parent, child, staff, website visitor), we may collect the following personal data:
For Parents/Carers and Children:
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Child’s name, date of birth, and health or medical information
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Parent/carer contact details (name, address, phone number, email)
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Emergency contacts and authorised collection individuals
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Consent forms, funding or eligibility documentation
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Attendance records and development observations
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Photographs for documentation or displays (with consent)
For Staff and Volunteers:
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Personal identification and contact details
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Employment records, DBS checks, references
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Training and qualification records
For Website Visitors:
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Contact form data (name, email, phone)
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Technical and analytical data (IP address, browser type, pages visited)
4. How We Collect Your Data
We collect data:
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When you complete registration or application forms
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During nursery enrolment or induction
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Through ongoing communications (email, phone, in-person)
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Via our website contact forms or cookies (if applicable)
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From third parties, e.g. local authority or funding bodies
5. Why We Collect Your Data
We collect your data in order to:
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Provide safe, appropriate childcare and early education
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Communicate with parents, carers, and staff
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Maintain accurate records for safeguarding and compliance
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Fulfil legal and regulatory obligations (e.g. Ofsted, local authority)
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Monitor learning and development in line with EYFS framework
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Process funding or government support
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Respond to enquiries submitted via our website or contact methods
6. Lawful Basis for Processing
We process your data using the following lawful bases under UK GDPR:
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Legal Obligation – e.g. safeguarding, health & safety, Ofsted compliance
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Public Task – fulfilling early years education services funded by the government
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Contract – when entering into an agreement for nursery services
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Consent – for things like photos, outings, or marketing (where applicable)
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Legitimate Interests – to ensure smooth operational delivery of our nursery
7. How We Store and Protect Your Data
Your data is stored securely in both physical and electronic formats. Measures include:
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Password-protected systems and encrypted files
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Secure filing cabinets for paper records
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Restricted staff access to sensitive information
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Regular data audits and secure disposal procedures
We retain personal data only as long as necessary for operational, legal, or safeguarding reasons. Records are securely destroyed or anonymised once no longer needed.
8. Sharing Your Data
We only share your data when required and with appropriate safeguards, such as with:
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Local authorities (for funding, SEND support)
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Regulatory bodies like Ofsted
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Emergency services, where required
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Healthcare professionals (e.g. GPs, health visitors)
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External safeguarding agencies (when lawfully necessary)
We never sell your data to third parties.
9. Your Rights
Under the UK GDPR, you have the right to:
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Access the personal data we hold about you or your child
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Request correction of inaccurate data
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Request erasure of personal data (where appropriate)
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Object to or restrict processing in certain circumstances
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Withdraw consent (where consent is the legal basis)
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Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us at:
📧 office@eastharptreenursery.org
📞 07465 436635
10. Cookies and Website Use (if applicable)
If our website uses cookies, it will ask for your consent to store cookies on your device.
Cookies may collect non-identifiable information to help us understand visitor behaviour and improve our website. You can control cookie settings in your browser.
11. Changes to This Privacy Policy
We may update this policy from time to time to reflect changes in regulations or our practices. The latest version will always be available on our website or on request.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
East Harptree Nursery
📍 The Theatre, Middle Street, East Harptree, BS40 6AZ
📧 office@eastharptreenursery.org
📞 07465 436635